Parents and Friends Association


P&FA General Meeting

Tuesday 19 November, 7.00pm

Venue: Board Room - T&E Building
Parking: Gnangara Road car park


Notice of Special General Meeting

Special General Meeting Explanatory Memorandum


Our Parents and Friends Association

The School has an active Parents & Friends Association (P&FA). All parents of students currently enrolled at the School are members of the P&FA.

If you are a parent of a student recently enrolled at the School, then welcome to membership of the P&FA.

The P&FA supports events and activities within and of the School for the benefit of students during their education journey from Kindy through to Year 12.

The focus of P&FA events is not only to raise funds but to build relationships between all members of the School community and between the School community and the wider community.

The P&FA does it best to ensure a variety of events and activities appealing to all members of the School community.

Activities and events are a lot of fun to organise and are a great opportunity to meet fellow parents and other members of the School community.

The P&FA is managed by the Management Committee but relies very much on the participation and involvement of all parents to bring events and activities to life.

Some parents have more time and energy to spare than others, but every parent’s contribution, whether it be a contribution of time, a service or product, or simply an idea, is greatly appreciated and valued by the P&FA as a whole and by the School community.

Please do not hesitate to contact the P&FA via the School on 9297 9506 or by email p&[email protected] for more information or to get involved.

Please also take the opportunity to join the P&FA’s Facebook group Swan Valley ACS Parents & Friends Association.


The P&FA Management Committee

Senior Officers

President: Julia Routley
Vice President: Vacant
Vice President: Vacant
Secretary: Selina Mason
Treasurer: Tracey Harrison

Committee Members

Committee: Trinity Cleary
Committee: Tray Davis
Committee: Samantha Dow
Committee: Karen Otley 
Committee: Vacant
Committee: Vacant
Committee: Vacant


Community Fair: To be appointed from Management Committee
Liaison Parent: Selina Mason
Parent Help: Tray Davis
Scholastic Book Fair/Club: To be appointed

Ex-Officio members

Melissa Powell (Principal)
Nesan Jayakumar (Business Manager) 


P&FA Constitution

Click the link to read the P&FA Constitution


P&FA Event Dates, 2019:

(Subject to change)


Term 1 Begins: Monday 4 February
P&FA Annual General Meeting: Tuesday 19 February, 7.00pm
Early Years Surfs Up Carnival: Thursday 7 March
Early Years Disco: Friday 29 March, 3.45-5.00pm
Junior Years Disco: Friday 29 March, 5.15-7.00pm
Easter Raffle: Monday 1 to Thursday 11 April
Term 1 Ends: Friday 12 April


Term 2 Begins: Wednesday 1 May
Senior Years Drama Production: Thursday 2, Friday 3 & Saturday 4 May (Times TBC)
Mother’s Day Breakfast: Friday 10 May, 7.00-8.30am
P&FA General Meeting: Tuesday 14 May, 7.00pm
Years 3 & 4 Bush Dance: Wednesday 12 June, 5.00pm-6.00pm
Early Years Cross Country Carnival: Thursday 4 July, 11am-12.00pm
Junior Years Cross Country Carnival: Thursday 4 July, 12.40pm-3.00pm
Term 2 Ends: Friday 5 July


Term 3 Begins: Wednesday 24 July
P&FA General Meeting: Tuesday 30 July, 7.00pm
Middle Years Disco: *Friday 16 August, 6.00-9.00pm (Date TBC)
Father’s Day Breakfast: Friday 30 August, 7.00-8.30am
Year 5 & 6 Music Concerts: Wednesday 4 September, 5.30pm-7.15pm
Junior Years Athletics Carnival: Thursday 26 September (8.30am-3.00pm) TBC
Term 3 Ends: Friday 27 September


Term 4 Begins: Wednesday 16 October
Early Years Athletics Carnival: Thursday 24 October, 9.00am-12.30pm
P&FA General Meeting: Tuesday 19 November, 7.00pm
Summer Music Concert: Friday 29 November (Time TBC)
Twilight Fair/Carols by Candlelight: *Saturday 30 November (Date TBC)
Term 4 Ends: Friday 6 December

See the School Calendar for more event details.


P&FA Annual General Meeting

Last - Tuesday 19 February 2019, 7.00pm

Next - Tuesday 18 February 2020, 7.00pm (To be confirmed)


P&FA Management Committee Meetings

Tuesday 17 September, 7.30pm

Tuesday 29 October, 7.30pm

Tuesday 3 December 2019 7.30pm

Venue: Board Room - T&E Building
Parking: Gnangara Road car park


P&FA General Meetings

Tuesday 19 February 2019, 7.00pm

Tuesday 14 May, 7.00pm

Tuesday 30 July, 7.00pm

Tuesday 19 November, 7.00pm

Venue: Board Room - T&E Building
Parking: Gnangara Road car park


Agendas & Minutes of Meetings

Parents are invited to attend General Meetings of the P&FA and can obtain a copy of the agenda and minutes of previous meeting through the P&FA Secretary prior to the meeting or at the meeting. Please contact the P&FA Secretary by email (p&[email protected]) or via the School on 9297 9506. 


Liaison Parents

The Liaison Parents Program to improve the classroom communication between Teachers, school and Parents. We encourage all parents who are able to get involved. 

Please get in touch with our Liaison Parent Coordinator via p&[email protected] or ask your child's classroom teacher. 


Parents & Friends Association Levy

All families are required to contribute to the P&FA Levy as a condition of entry. The non-voluntary contribution is $35 per family per annum and commences in the family’s first year at the school. These contributions are non-refundable.


Parent/Guardian Participation

Parental assistance across a wide range of activities is essential to the functioning of Swan Valley Anglican Community School. Assistance will be needed in a variety of areas including in the canteen, working bees and fundraising. While acknowledging that parents are in various situations with regard to the time they can make available to the School, a positive commitment to provide assistance where possible is always welcome.

We encourage and appreciate the help of the parents and friends of our School. Here are some of the areas in the School where you can assist or just be involved with your child’s learning.


Volunteering at Events

We are always looking for volunteers to help out at various events, whether it is selling tickets, donating baked goods or helping with the set-up, serve and pack away of refreshments. Volunteer requests are advertised in the school’s newsletter, P&FA Facebook Page and in emails sent home. If you would like to assist in events please contact the school on P&[email protected] .

Donation of baked goods - please note that we are a nut-aware school. We have children at the School with severe life threatening allergies that can be triggered by skin contact and we need to ensure they do not come in contact with nut products. Your assistance is greatly appreciated.


Friday Morning Helpers

The Friday Morning Parent Helpers Group meet each week in Building 1, from 8.30 to 10.30am They support the teachers in their preparation of resources, laminating, book covering or anything that is required within the school. For further information please email P&[email protected] 


Volunteering in the Classroom

The teachers often need help in their classroom with cutting, laminating and other special events and incursions.


Student Initiatives

The Junior School Student Council, Senior School Prefects or Anglicare Ambassadors often need assistance with fundraising initiatives. If you have a few spare hours and can support us, please contact your child’s teacher or email [email protected]


Volunteering in the Library

The Swan Valley ACS Library is seeking parents who can spare an hour or more to help in the library. Our library is getting very busy and needs parents to help with re-shelving books, tidying shelves, displays and preparing new books for loan. The library is a relaxing area to help in, where you can learn more about the way the library works and also see the children and how they appreciate the books that they can take on loan. The Library is also looking for parents to cover books either at the library or at home. If you are able to offer your time to the library, please contact [email protected].


How to contact the P&FA

If you have any queries relating to the P&FA, please leave your comments in the P&FA box located in Student Services or email us via our 'Contact Us' page.


Safety House

SVACS Safety House programSwan Valley Anglican Community School has been registered for the Safety House Program. This is a community based ‘Good Neighbour’ program of volunteer householders organised by a local Safety House Coordinator.  Our coordinating body is known as the Swan Valley ACS /Aveley Initiative.  A Safety House is a recognised household where children can go if they are feeling unsafe.  WA Police, WA Education, local Councils, Primary Schools and P&F Associations support the Safety House Program. Our P&FA is supporting this program. Please see the flyer below for more information.

SVACS Safety House flyer

Please return slips from the flyer to Student Services in an envelope marked "Safety House Program".